The Arctic Star is available to all members of the British Armed Forces and Merchant Navy for any length of service north of the Arctic Circle from September 3rd 1939 to May 8th 1945, inclusive. The next of kin of deceased veterans may apply on their behalf.
First, check the eligibility criteria at the following link: Eligibility Criteria
Second, download an application form here: Application Form
You will need to provide details of service in Arctic regions (e.g. ships, locations, squadrons, dates). Supporting documents will also be required (e.g. copies of Official Records of Service or an aircrew log book).
If you are applying on behalf of a deceased veteran, you will need to complete a Certificate of Kinship Form, which is available at the link above.
Send completed applications to: The Arctic Star, MoD Medal Office, Imjin Barracks, Innsworth, Gloucester, GL3 1HW.
Or email DBSfirstname.lastname@example.org
Records of seamen who entered the Navy after 1923 are not held by the National Archives. Instead, you must contact the Royal Navy directly at the following address:
Navy Command Secretariat 4, Navy Search, Restore Records Management, Unit 7, Orbit Business Park, Alfred Eley Close, Swadlincote, Derbyshire, DE11 0WU
Telephone: 01283 227913
To obtain the service records of deceased veterans you need to contact the MoD. There is a £30 admin charge per record requested and you will need to provide a death certificate (except where death was in service).
Download the “Request for Service Personnel Details Next of Kin Form (v6)” here:
For Royal Navy veterans:
Download the “Request for Service Personnel Details: Royal Navy/Royal Marines part 2” (available at the same link).
Send both completed forms to:
RN Disclosure Cell, Room 48, West Battery, Whale Island, Portsmouth, Hampshire, PO2 8DX.
For RAF veterans:
Download the “Request for Service Personnel Details: Royal Air Force part 2” (available at the same link).
Send both completed forms to:
RAF 3rd Party Disclosure Team, Room 14, Trenchard Hall, RAF Cranwell, Sleaford, LINCS, NG34 8HB.
If you require the service records of a Merchant Navy veteran, please contact the Registry of Shipping & Seamen, MCA Cardiff, Anchor Court, Ocean Way, Cardiff, CF24 5JW.
Telephone: +44 (0)29 20448800
The deadline for applications for the Ushakov medal was 13th October 2013. If you have already applied and want confirmation that you or your relative has been included in the Presidential Decree to receive the award then please call: 0207 229 36 28. For more information, please follow this link: Russian Embassy
White berets suitable for all Arctic Convoy veterans (including Royal Navy) can be purchased from the Merchant Navy Association Shop: MNA Shop
If you have photos, letters, clothing, posters, naval artefacts, or anything pertaining to the convoys or Loch Ewe during WWII, then we’d love to hear from you. Items can be gifted or loaned to the museum project and we will make sure that they are cared for and stored securely. You will need to complete an acquisition form, outlining the conditions upon which the item is included in our collection. Forms are available in our museum or contact via the contact page.